CALL TO ORDER
ROLL CALL - 00:01:08
PUBLIC COMMENT - 00:02:06
APPROVAL OF MINUTES - 00:56:17
2024-01-03 Civil Service Commission Meeting Minutes
HR REPORT - 00:03:14
RFP 24-01 HR, CLASSIFICATION, AND COMPENSATION PLANS STUDY - 00:14:28
Proposal - AutoSolve, Inc.
Proposal - Bolton Partners, Inc.; DBA Bolton
Proposal - Cody & Associates, Inc.
Proposal - Evergreen Solutions
Proposal - Gallagher Benefit Services, Inc.
Proposal - Gehring Group, Inc.
Proposal - Paypoint HR
Proposal - Pontifex Consulting Group
RFP, Bid Tabulation, and Sign-in Sheet - RFP 2024-01, HR Classification and Compensation Plans Study
"DRAFT" EMPLOYEE PERSONNEL POLICY - UPDATED THROUGH JANUARY 2024 - 00:57:32
"Draft" Employee Personnel Policy - updated through January 2024 [At the next meeting, the Civil Service Commission will begin their discussion on page VII, 15. H. 2. Short-Term Disability Leave / Reasonable Accommodations / Fitness for Duty Exam] - 00:57:36
Revisit question regarding permanent additional duties, page V. C. b.
ITEMS TO BE SCHEDULED FOR FUTURE DISCUSSIONS - 02:45:04
Ordinance 2023-06, Amendment to Civil Service Commission Rules (to address after adoption of personnel policy)
RFP – Classification and Compensation Plan Study - (in process)
Classification of all Classified City Positions, based upon the Duties, Authority, and responsibility of each position, with adequate provisions for classification of any position whenever warranted by circumstances (City Charter, Sec. 5.7, C, 1) - (in process)
Pay Plan for all Classified City Positions (City Charter, Section 5.7, C, 2) - (in process)
Methods for determining Merits and Fitness of Candidates for Appointment or Promotions (City Charter, Section 5.7, C, 3) - (to verify redlines in Personnel Policy on March 7th, then decide to remove the item)
Implementation Process for making sure that all Rules, Regulations and Procedures of the Employee Personnel Policy are working and is followed by everyone (City Charter, 5.7, C, 8) - (item to be addressed in Ordinance 2023-06, Civil Service Commission Rules)
Ex Officio Board Member – Robert’s Rules of Order– (City Clerk to schedule training – All Board members are invited)
Decide the date Sick Leave Accrual will end for the payout (Revisit before going live with the Personnel Policy)
Department Specific Rules – (for review at a future meeting)
Employee Satisfaction Survey – (to address after Personnel Policy is adopted)
Employee Termination Survey – (to address after Personnel Policy is adopted)
Review of Offer Letter – (to address after Personnel Policy is adopted)
Exit Interview Survey – (to address after Personnel Policy is adopted)
HR Director Position – (to address after Personnel Policy is adopted)
PowerPoint History Presentation- Civil Service Commission beginning when it was first created by the City of Madeira Beach Voters – (to address after Personnel Policy is adopted)
NEXT MEETING **EDIT** - 02:37:22
ADJOURNMENT - 02:46:51
NOTICE
ROLL CALL - 00:01:08
PUBLIC COMMENT - 00:02:06
APPROVAL OF MINUTES - 00:56:17
2024-01-03 Civil Service Commission Meeting Minutes
HR REPORT - 00:03:14
RFP 24-01 HR, CLASSIFICATION, AND COMPENSATION PLANS STUDY - 00:14:28
Proposal - AutoSolve, Inc.
Proposal - Bolton Partners, Inc.; DBA Bolton
Proposal - Cody & Associates, Inc.
Proposal - Evergreen Solutions
Proposal - Gallagher Benefit Services, Inc.
Proposal - Gehring Group, Inc.
Proposal - Paypoint HR
Proposal - Pontifex Consulting Group
RFP, Bid Tabulation, and Sign-in Sheet - RFP 2024-01, HR Classification and Compensation Plans Study
"DRAFT" EMPLOYEE PERSONNEL POLICY - UPDATED THROUGH JANUARY 2024 - 00:57:32
"Draft" Employee Personnel Policy - updated through January 2024 [At the next meeting, the Civil Service Commission will begin their discussion on page VII, 15. H. 2. Short-Term Disability Leave / Reasonable Accommodations / Fitness for Duty Exam] - 00:57:36
Revisit question regarding permanent additional duties, page V. C. b.
ITEMS TO BE SCHEDULED FOR FUTURE DISCUSSIONS - 02:45:04
Ordinance 2023-06, Amendment to Civil Service Commission Rules (to address after adoption of personnel policy)
RFP – Classification and Compensation Plan Study - (in process)
Classification of all Classified City Positions, based upon the Duties, Authority, and responsibility of each position, with adequate provisions for classification of any position whenever warranted by circumstances (City Charter, Sec. 5.7, C, 1) - (in process)
Pay Plan for all Classified City Positions (City Charter, Section 5.7, C, 2) - (in process)
Methods for determining Merits and Fitness of Candidates for Appointment or Promotions (City Charter, Section 5.7, C, 3) - (to verify redlines in Personnel Policy on March 7th, then decide to remove the item)
Implementation Process for making sure that all Rules, Regulations and Procedures of the Employee Personnel Policy are working and is followed by everyone (City Charter, 5.7, C, 8) - (item to be addressed in Ordinance 2023-06, Civil Service Commission Rules)
Ex Officio Board Member – Robert’s Rules of Order– (City Clerk to schedule training – All Board members are invited)
Decide the date Sick Leave Accrual will end for the payout (Revisit before going live with the Personnel Policy)
Department Specific Rules – (for review at a future meeting)
Employee Satisfaction Survey – (to address after Personnel Policy is adopted)
Employee Termination Survey – (to address after Personnel Policy is adopted)
Review of Offer Letter – (to address after Personnel Policy is adopted)
Exit Interview Survey – (to address after Personnel Policy is adopted)
HR Director Position – (to address after Personnel Policy is adopted)
PowerPoint History Presentation- Civil Service Commission beginning when it was first created by the City of Madeira Beach Voters – (to address after Personnel Policy is adopted)
NEXT MEETING **EDIT** - 02:37:22
ADJOURNMENT - 02:46:51
NOTICE
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